Data Management: Tips For Keeping Track Of Your Email List Data

Posted on Dec 23 2013 - 11:06am by Editorial Staff


Obtaining and managing your customer’s email addresses should be part of your daily routine. Not only does collecting email addresses give you a way to keep track of your customers, but they can be used to enhance your business’s marketing efforts. Collecting customer emails is only one step of the process. Be prepared to data check your lists, removing information as necessary, on a regular basis. Ensure you’re keeping track of and protecting your customer data by using data management software.

In this article, we’ll discuss the importance of email list data management and give you some helpful tips on how you can keep track of your customers and their contact information.

Use Data Management Software

Your first step in properly maintaining email data lists is to find a data integration and management provider. It’s not enough to simply collect customer information through an Excel spreadsheet. Make sure you find a data management provider that offers all the features you need, as well as a way to protect the data from unauthorized access. The last thing your business needs is a security breach, so ensure that your customer data and email lists are secure at all times.

If you anticipate a rather large database, you’ll want to make sure that your data management provider can grow with your business and efficiently process your data. Look for an established company that is familiar working with other companies in your industry.

Be Transparent with the Customer

Once you have a data management provider, it’s time to start collecting customer information on a consistent basis. If the purpose of collecting emails is to include on marketing campaigns or customer newsletters, let the customer know how the data will be used.

Give the customer a way to opt out if he or she would rather not have his or her information used for marketing or promotional efforts. This could be done as you collect the information, or as an opt-out link at the bottom of any emails you send out. In any case, the customer should know how you intend to use the data before it’s collected. Keep note of any customer who has opted out within your database.

Keep Your Database Clean

Ensure that the data you collect is up to date and relevant to your business. If you’re collecting customer emails, sort through the data on a regular basis and clean up any typos, misspellings, or incorrect information. If you find data that is out of date or no longer relevant, update it with the customer the next time you conduct business. If the customer data is so old it’s no longer relevant, remove it from your database and keep your lists clean. There’s no point in keeping data you’ll never use, and your database will thank you for it.

Use the Data Effectively

There’s no point in collecting customer data if you don’t plan on using it effectively. You should have goals for how you intend to use the data, and a marketing plan if you’ll be using the data to send out promotional or marketing material. If you don’t have a bigger plan, you may end up collecting data that you won’t use, which can reduce the efficiency of your database over time. If you find yourself blindly collecting data, it’s time to revise your plan and clean up the data already collected.

Customer data can be a powerful tool for increasing your business’s exposure, keeping track of customer rewards and loyalty programs, and the difference between an effective or ineffective marketing campaign. Ensure you use a reliable data management provider, be transparent with your customers, and keep your database clean with the most up-to-date information. If you don’t have long-term goals for the collection and use of the data, now’s the time to hash out a plan.

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Editorial Staff at I2Mag is a team of subject experts.