Business Backend – Making Every User Super

Posted on Sep 14 2017 - 9:50am by Editorial Staff

In modern business, computers are used for almost all of the jobs companies do. From simple word processing to incredibly complicated tasks which some have to complete. Of course, for this reason, most people have a good understanding of their machine. They know how to perform the tasks they need to and can do more at a push. But, there’s always plenty more to learn, and a lot of people could improve their productivity with the right tools. To help you out with this, this post will be going through some of best tools and methods to employ when you’re trying to improve IT proficiency in your company.

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A Little Bit Of Training

Before you start this, it’s wise to think about the training you will be giving your employees to use the tools you give them. In a lot of cases, people won’t be able to learn how to use the complex software on their own and might need a little bit of help. In this position, you’re the only one who can give your employees the help they need. To do this, you should be thinking of software which will be easy to provide training for, as this will ensure that you don’t get left without an option. In some cases, you will be able to provide training like this yourself. But, in other cases, you might need a little bit of help yourself.

General Admin Work

Most of the work that modern businesses do relies on office suites. Word processors, spreadsheets, and databases are all fundamental to your business. So, ensuring that all of your employees can use this sort of software well is very important. In recent years, a lot of web-based options have been introduced to the market. These options are superb because they are extremely cheap, make it almost impossible to lose work, and are very simple compared to installed versions. Office 365 is the most popular options at the moment. But, the recently released G-Suite is making waves and could be cheaper for your company.

Specialized Work

Of course, a lot of businesses don’t just rely on software which makes simple documents. In fact, in more and more companies, specialized software is becoming incredibly common. Thankfully, you will usually have a lot of choices when you’re choosing options like this. For a lot of packages, Adobe is your best choice. But, for software they don’t make, you might have to look at some reviews to find the best example. If you have software made for you, it’s wise to make sure that you have the developers make it as easy to use as possible.

Email And Communications

For a long time, email has been one of the most common forms of communication used by businesses. As this area is so important, it’s critical that people in your company know how to use the tools they have. Along with this, though, you also need to make sure that you have the right capacity for your employees. Finding the best email hosting is just a matter of reading some reviews and shopping around. You have loads of options in this area, with a lot of them offering your admin software, as well.

Of course, email probably isn’t the only way your staff like to communicate with each other and the customers they serve. Along with text, a lot of people like to talk to others when they’re doing business. For, this, you don’t need a phone, though. Instead, using an option like Skype for Business, you can have all of your telephone needs handled with ease. This sort of system enables easy recording of calls, along with transfers and redirections, without having to have your own switchboard.

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Collaboration

Being able to work together with colleagues greatly enhances the work that a lot of companies can do. Being able to edit the same documents can be a great benefit, and will provide your employees with loads of ways to work together. A lot of the software options you find have features like this, nowadays. Along with this, you can also use special online tools to make delegating work a lot easier. Options like Asana give your employees a place to give each other work, sign off what they have completed, and loads of other great tools to help with work. Using a system like this will be a great help when teams are first starting to work together.

Data Sharing

Along with being able to work together on the same documents, being able to access their work from anywhere is a big boon for employees. In the past, companies would have to invest in expensive servers before they could have this sort of resource, making it hard for small outfits to get their hands on it. Nowadays, though, options like Dropbox give you the chance to store all of your employee’s data on someone else’s servers. Along with boosting security, this will often make file access a lot faster when your employees are off-site.

Operating Systems

As demonstrated in the recent WannaCry attacks around the world, operating system updates are very important. Not only does this sort of action improve security, though, it also makes it easier for your employees. Most consumers have the latest operating systems on their personal devices, as updates are often free. Having a different system for their work computer could be very hard to deal with, making it impossible for some people to use their machine. New operating systems aren’t free for companies, unfortunately. But, in a lot of cases, they are still very cheap. Alternatively, you could consider having all of your computers on a lease. Along with giving you constant software updates, this would also enable you to update your hardware much more frequently.

With computers at the heart of your company, it’s very important that your employees can use them as best they can. Without this sort of power, it could be very hard for your company to grow and move forward. A lot of companies need help with this work. So, if you find yourself struggling, it can be worth looking for the support of an IT consultant. This sort of professional can help you to build your systems, while also helping you to choose the best software.

About the Author
Editorial Staff

Editorial Staff at I2Mag is a team of subject experts led by Karan Chopra.